How Wedding Date Availability Works at Legacy Ranch
A clear explanation of how dates are secured and why we do not tentatively hold availability
We want to be clear and transparent about how wedding date availability works at Legacy Ranch, especially during the proposal review stage.
Because we often have multiple open proposals at the same time, we are not able to tentatively hold dates without a signed contract and non-refundable retainer.
This page explains what that means, why we operate this way, and how couples typically navigate the decision process.
Why we don’t tentatively hold dates
We regularly work with several couples who are exploring similar dates, seasons, or weekends. Holding dates without commitment would prevent others form moving forward and create confusion around availability.
For that reason:
Date remain available until a contract is signed
Availability is confirmed only once a retainer is received
Open proposals do not reserve a date
This approach keeps things fair, clear, and consistent for everyone.
What an open proposal does (and doesn’t) mean
When you receive a proposal, it means:
Your date is currently available at the time the proposal is sent
You are welcome to review the details, ask questions, and take time to decide
It does not mean:
The date is being held
The date cannot be booked by another couple
Availability is guaranteed without a signed agreement
We know this can feel different from other vendors, which is why we want to explain it clearly.
How dates are secured
A wedding date is officially secured once:
The contract is signed, and
The non-refundable retainer is paid
Until both steps are complete, the date remains available and may be booked by another couple at any time.
We encourage couples who feel confident about moving forward to secure their date as soon as they’re ready.
A note on timing and confidence
Most couples use the proposal review period to:
Confirm priorities
Talk through logistics
Make sure the venue feels like the right fit
When those pieces are in place, securing the date often brings a sense of relief and momentum. If you’re still unsure, it’s completely okay to take time to decide, knowing availability may change.
There is no pressure either way. We simply aim to be clear about how the process works.
If you’re unsure, you can always…
Ask questions
Request clarification
Talk through options
Ask about current availability
Take time to decide
Step back if plans change
Reach out again later if availability allows
Open communication is always welcome, whether or not you move forward.
Our goal
Our goal is not to rush decisions, but to make sure expectations around availability are clear from the start.
We believe confidence comes from transparency, and we’re always happy to talk things through before you decide.
If you’d like to check current availability or talk through next steps, we’re happy to help.